Association Services

“The execution of the event was perfect. The delegates consisted of key New Zealand customers and international VIP delegates who witnessed “the most impressive product launch in the history of animal health”. When compared with companies offering similar services around the globe Novartis Animal Health has not found a company that betters the service given by QT Event Management. There are many larger event companies that match the service but at greater cost and many that do not compete at the level of execution.”

– Arthur Redpath, Global Head of Marketing, Novartis Animal Health

Queenstown Destination Management specialises in the delivery of association conferences, working closely with committees, boards, and professional secretariats to deliver events that are well-planned, well-run, and aligned with organisational objectives.

We understand the unique nature of association conferences — long lead times, volunteer committees, governance requirements, budget accountability, and the need to deliver value for members. Our role is to provide structure, continuity, and experience, while making the process as straightforward and stress-free as possible for those involved.

Full Service Conference Management

We provide comprehensive conference management services, acting as a single point of contact throughout the planning and delivery process. Our services can include:

  • Conference planning and timeline management

  • Budget development, tracking, and financial reporting

  • Venue sourcing and contract negotiation

  • Accommodation coordination and room block management

  • Supplier sourcing and management

  • Program support and speaker coordination

  • Social functions, partner programmes, and off-site events

  • On-site conference and event delivery

Whether we are engaged as a full Professional Conference Organiser (PCO) or to support specific components of a conference, our focus is always on clear communication, careful planning, and reliable delivery.

Working With Committees and Stakeholders

We are experienced in working with association committees, boards, and external stakeholders, and understand the importance of transparency, regular reporting, and clear decision-making processes.

Our approach is collaborative and practical — providing guidance where needed, flagging risks early, and ensuring committees feel informed and supported at every stage of the conference lifecycle.

Queenstown Expertise, Broader Reach

While Queenstown is our home and core strength, we also deliver association conferences across New Zealand, Australia, and the Pacific Islands. This allows us to support associations with rotating conference destinations, multi-year planning cycles, and trans-Tasman events — all while maintaining consistent standards and systems.

In Queenstown specifically, our deep local knowledge allows us to navigate seasonal pressures, logistics, and supplier availability, ensuring conferences are designed realistically and delivered smoothly.

Calm, Reliable Delivery

Association conferences demand reliability. We pride ourselves on being organised, responsive, and calm under pressure — handling the details behind the scenes so committees and delegates can focus on the content, connections, and outcomes of the event.

Our goal is simple: conferences that run smoothly, reflect well on the association, and make everyone involved feel confident they are in safe hands.

A panel discussion featuring four people seated on stage with dark curtains in the background, and an audience in front.
Two smiling professionals, a man and a woman, at a Lime Intelligence booth during a conference or trade show, standing in front of a lime green and white backdrop with the Lime Intelligence logo and promotional text.
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